Conference Organization

About Organizing conferences course

Conference:
The conference is defined as a group of individuals who come together to discuss matters of interest to them in their field of work, such as the meeting of a number of experts and professors at universities from different countries specialized in the field of education to present the latest modern methods in the development of public education for four days.

Through the conference organization course you will learn:

- The difference between conferences and meetings is:
o Meetings (agreed upon a week in advance, held more than once a month, and the number of participants is less than in the conference), the method of delivery (the meeting sits around an extended table of varying length depending on the number of members, is not accompanied by exhibitions, and may be for one day or for specific hours without overnight in the hotel).

o Conferences (agreed upon at least one year before they are held and held at most once or twice a year and the number of participants is greater than the meeting), method of delivery (there is a platform for conference organizers and speakers and arranges before it the seats of the members of the conference, usually accompanied by exhibitions, and the period of their holding is longer may be two days to a week accompanied by hotel stays).

- Types of conferences:
Divide conferences into several sections, including:
(a) According to the nature of the participants to:
1- International conferences.
2. Regional conferences.
3. National conferences.
(b) According to the objective of the preparation of the Conference:
1- Political conferences.
2- Conferences of companies and businessmen.
3- Scientific conferences.
4. Conferences of professional associations.
5- Tourism conferences.
6. Conferences of organizations.

Importance of Conferences:
1- Conferences in addition to scientific research.
2- Contribute to increasing knowledge and experience.
3- A means to develop the career path of researchers.
4- Contribute to increasing the exchange of experiences around the world.
5- Obtaining information faster from research journals and periodicals, especially new research fields.
6. Provide the necessary funding for scientific research at times.

- Conference planning includes: setting the objective of the conference, the scope of the conference, the topics of the conference, the venue of the conference, the experiences participating in the conference, the sponsors of the conference scientifically, technically and financially, the administrative organization, the program of the conference, the conference publications, the advertising and marketing process of the conference, the invitation to the conference, the registration of participants, the goal of the conference.

- Objective of the Conference: The objective of the conference refers to the reasons for the convening of the conference, which may be the following:
1- The emergence of recent researches, discoveries and inventions to be announced at the conference.
2- Certain societal problems and issues.
3- Annual conferences of entities, research centers, universities and colleges.
4- The continuous need to increase the level of knowledge and various experiences.

- Conference Budget:
• Budget is one of the most important steps in this framework, as it supports your goals significantly. The planning of the event is as available, without losing sight of several things, such as considering what is required to make the conference a success, the selection of speakers and guests, the entertainment to be presented at the conference, and food and drinks. The amounts allocated in the budget allocated to all these considerations must be specified.
• Negotiate with the sponsors of the conference.
• Start working with service providers as soon as possible, then carefully review contracts and cancellation policies. Before discussing with any sponsor, determine your needs from them, determine the budget, and then determine the amount required, taking into account that there are hidden costs (e.g. taxes, service charges, etc.).